Indiana Large Scale Railroaders, Inc.
Name and Purpose
The name of this organization shall be the Indiana Large Scale Railroaders, Inc. (ILSR), hereinafter referred to as the “Club”.
The purposes of the Club are to:
- promote the hobby of garden and indoor large scale model railroading. – provide education and information to its members and to the general public regarding
- large scale model trains. – have fun with trains.
Membership and Dues
Regular membership is available to any person upon payment of annual dues. Hereinafter the term “regular member” means a member whose dues are currently paid. Regular members will receive a newsletter.
The amount of the annual dues shall be established by the executive committee and are due January 1 of each year.
The president with the approval of the executive committee may designate any person an honorary member. Honorary members shall not be entitled to vote or hold office but shall receive a newsletter.
An annual meeting shall be held once each year. The place and time shall be determined by the executive committee. Such old and new business as is necessary or desirable to further the purposes of the Club shall be transacted.
Other meetings may be held to further the purposes of the Club. These meetings may include clinics, layout visits, shows, picnics, dinners and visits to locations of interest.
The officers of the Club shall be a President, Vice President for Programs, Vice President for Communications, Vice President for Secretary-Treasurer and Vice President for Membership. These officers shall constitute the Executive Committee of the Club.
The term of office for each officer shall be for two years beginning on January 1st in even numbered years and continuing until December 31st in the next odd numbered year or until such time as a successor shall have been elected.
The president shall have general supervision over all the affairs of the Club, shall preside at all meetings of the Club and of the Executive Committee and shall fulfill all the functions of the office prescribed elsewhere in these bylaws and with the approval of the Executive Committee, shall take action on all matters not covered in these bylaws which will advance the purposes of the Club.
The officers of the Club shall, in precedence of their office, assume the duties of the President in his or her absence or inability to serve.
The duties of the officers of the Club shall be as prescribed by the President and shall be carried out to foster the Club’s purposes.
The officers of the Club as defined in Section 1 of Article IV shall constitute the Executive Committee. They shall be responsible for management of the Club and to fill a vacancy of the Executive Committee as needed from the regular membership.
The President, with the approval of the Executive Committee, shall appoint a Nominating Committee consisting of not less than three regular members of the Club. This committee shall select one or more candidates for each office of the Club and shall report to the President.
The President with the approval of the Executive Committee may establish other committees necessary to advance the purposes of the Club.
The Club shall publish a newsletter entitled Indiana Large Scale Railroaders. The newsletter shall include material as necessary and appropriate to keep the members informed and to advance the purposes of the Club.
A membership roster shall be published annually solely for the purpose of membership and no commercial use of the roster shall be made or distributed.
A financial report will be published annually.
Only regular members shall be entitled to vote.
Special notice shall be published in the newsletter at least 10 days prior to any meeting where a vote of the membership will take place such as election of officers, changes to bylaws and other activities requiring a vote of the membership. The approval by simple majority of the regular membership present at the meeting shall constitute acceptance of the matter put to vote. There shall be no voting by proxy or absentee ballots.
Nothing contained in this Article shall be construed as limiting the right to make further nominations from the floor of the meeting.
Any regular member may propose the amendment of these bylaws. Any proposed amendment shall be reviewed by the Executive Committee and then submitted to the regular membership together with the Executive Committee’s recommendation. Any proposed amendment that is to be voted on shall be published in the newsletter a minimum of 10 days advance of voting on the amendment.
Robert’s Rules of Order newly Revised shall be the parliamentary authority for all matters of substance or procedure not specifically covered in these bylaws.
The organization’s asset to be distributed equally to current members prior to issuance of a closing notice to any government agency.
Adopted by Membership October 28, 2006.
Adopted by Membership December 14, 2017.
Signed by then officers James Driesbach, President, and Marion C. Hensley, Tres/sec.